Privacy Notice

2. Contact person for data protection matters

For data protection matters, please contact toimisto(at)niskasenmaansiirto.fi.

3. Name of the register

Niskasen Maansiirto Oy's website enquiry and recruitment register.

4. Purpose and legal basis of processing

Processing of, and responding to, requests for quotation and other enquiries. The legal basis for processing is the data controller's legitimate interest and taking steps prior to entering into a contract.

Receiving and processing open job applications. The legal basis for processing is the data subject's consent and taking steps prior to entering into a contract.

5. Personal data processed

Request for quotation form: name of the client or organisation, name of the contact person, email address, type of work, and the scope and timing of the project.

Application form: name, phone number, email address, position applied for, application letter and, where provided, a CV as an attachment.

The time the form was submitted and the page from which it was submitted are also recorded.

6. Regular sources of data

The data is obtained from the data subjects themselves through the forms on the website.

7. Disclosure of data and processors

Data is not sold or disclosed for marketing purposes. The Make automation service is used to transfer form data, and the data is stored in Google Workspace. The service providers act as processors of personal data. Where data is processed outside the EU or the EEA, the transfer is based on the standard contractual clauses approved by the European Commission. Website visitor analytics is provided by Google Analytics (Google Ireland Ltd), which acts as a processor of personal data.

8. Retention period

Requests for quotation and other enquiries are retained for a maximum of 24 months. Job applications are retained for a maximum of 12 months, unless otherwise agreed with the applicant.

9. Principles of data security

The data is stored in password-protected systems, and only persons whose duties require it have access to them. The connection from the form is encrypted.

10. Rights of the data subject

Data subjects have the right to access the data concerning them, to request the rectification of inaccurate data or the erasure of data, to restrict processing, to object to processing, to transfer their data from one system to another (data portability) and to withdraw any consent they have given. Requests should be sent to the address given in section 2. Data subjects also have the right to lodge a complaint with the Office of the Data Protection Ombudsman.

11. Cookies

The website uses strictly necessary storage to remember your cookie choices. This does not require consent.

Analytics cookies (Google Analytics 4) are only enabled if you accept them. They collect information on how the website is used, for example which pages are visited and where visitors come from. The data is not linked to any individual person or used for advertising. The data is retained for a maximum of 14 months. You can change your choice via the Cookie settings link at the bottom of the page.